August 5, 2019 Work Session
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Item 1 - Consider the Consent Agenda
A member of the City Council may ask for discussion or further information on an item posted as a consent agenda item on the next Regular Meeting of the City Council. The Council Member may also ask that an item on the posted consent agenda be pulled from the consent agenda and considered for a vote separate from consent agenda items on the regular agenda. All discussions or deliberations on this portion of the work session agenda are limited to posted agenda items and may not include a new or unposted subject matter.
Item 1
Consider the Consent AgendaA member of the City Council may ask for discussion or further information on an item posted as a consent agenda item on the next Regular Meeting of the City Council. The Council Member may also ask that an item on the posted consent agenda be pulled from the consent agenda and considered for a vote separate from consent agenda items on the regular agenda. All discussions or deliberations on this portion of the work session agenda are limited to posted agenda items and may not include a new or unposted subject matter.
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Item 2A - Written Briefings:
Funding Agreement for Shiloh Road
Council is requested to authorize the City Manager to sign the funding agreement with the North Central Texas Council of Government. Unless otherwise directed by Council, this item will be scheduled for formal consideration at the August 20, 2019 Regular Meeting.
Item 2A
Written Briefings:Funding Agreement for Shiloh Road
Council is requested to authorize the City Manager to sign the funding agreement with the North Central Texas Council of Government. Unless otherwise directed by Council, this item will be scheduled for formal consideration at the August 20, 2019 Regular Meeting.
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Item 2B - Confirmation of City Health Authority
Council is requested to confirm Dr. Timothy Lambert for a two-year term as the City Health Authority and authorize the City Manager to renew interlocal agreements with the City of Rowlett and the City of Sachse for the purpose of public health services. Unless otherwise directed by Council, this item will be scheduled for formal consideration at the August 20, 2019 Regular Meeting.
Item 2B
Confirmation of City Health AuthorityCouncil is requested to confirm Dr. Timothy Lambert for a two-year term as the City Health Authority and authorize the City Manager to renew interlocal agreements with the City of Rowlett and the City of Sachse for the purpose of public health services. Unless otherwise directed by Council, this item will be scheduled for formal consideration at the August 20, 2019 Regular Meeting.
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Item 2C - Strategic Project Portfolio Update
An update on the Strategic Project Portfolio is attached. The summary report shows the status and condition of projects through the end of July 2019.
Item 2C
Strategic Project Portfolio UpdateAn update on the Strategic Project Portfolio is attached. The summary report shows the status and condition of projects through the end of July 2019.
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Item 2D - Garland Continuity of Government Plan
Council is requested to consider approving the City of Garland Continuity of Government (COG) plan. This plan establishes the framework for ensuring that the Mayor and City Council responsibilities will be maintained, preserved and/or reconstituted in the event government functions become disrupted. By doing so, the COG Plan will facilitate continuation of legal authorities so that critical services will not be lost due to government disruptions. Unless otherwise directed, this item will be scheduled for formal consideration at the August 6, 2019 Regular Meeting.
Item 2D
Garland Continuity of Government PlanCouncil is requested to consider approving the City of Garland Continuity of Government (COG) plan. This plan establishes the framework for ensuring that the Mayor and City Council responsibilities will be maintained, preserved and/or reconstituted in the event government functions become disrupted. By doing so, the COG Plan will facilitate continuation of legal authorities so that critical services will not be lost due to government disruptions. Unless otherwise directed, this item will be scheduled for formal consideration at the August 6, 2019 Regular Meeting.
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Item 2E - House Bill 914 and the Continued Receipt of Bingo Prize Fee Funds
Council is requested to approve a resolution and authorize City staff to submit proof of a vote to the Texas Lottery Commission in order to continue to receive a share of bingo prize fees. Unless otherwise directed by Council, this item will be scheduled for formal consideration at the August 20, 2019 Regular Meeting.
Item 2E
House Bill 914 and the Continued Receipt of Bingo Prize Fee FundsCouncil is requested to approve a resolution and authorize City staff to submit proof of a vote to the Texas Lottery Commission in order to continue to receive a share of bingo prize fees. Unless otherwise directed by Council, this item will be scheduled for formal consideration at the August 20, 2019 Regular Meeting.
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Item 2F - Investment Portfolio Summary
Staff presents the Portfolio Summary report to Council each quarter. The report is in compliance with the requirements of the Public Funds Investment Act. Management of the City's portfolios is conducted in accordance with the City Council Financial Policy, Statement of Investment Strategy and Investment Policy.
Item 2F
Investment Portfolio SummaryStaff presents the Portfolio Summary report to Council each quarter. The report is in compliance with the requirements of the Public Funds Investment Act. Management of the City's portfolios is conducted in accordance with the City Council Financial Policy, Statement of Investment Strategy and Investment Policy.
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Item 2G - Annual Review of Civil Service Retirement Stability Benefit (RSB)
This report is presented to update Council on the 457(b) Retiree Stability Benefit (RSB) plan that is available to Civil Service Employees and to provide key metrics related to the plan.
Item 2G
Annual Review of Civil Service Retirement Stability Benefit (RSB)This report is presented to update Council on the 457(b) Retiree Stability Benefit (RSB) plan that is available to Civil Service Employees and to provide key metrics related to the plan.
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Item 3A - Verbal Briefings:
Update on Image Management Initiative
Staff will update Council on Image Management Initiatives during the 2018-2019 fiscal year.
Item 3A
Verbal Briefings:Update on Image Management Initiative
Staff will update Council on Image Management Initiatives during the 2018-2019 fiscal year.
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Item 3B - Cost of Service for Water and Wastewater
As an outcome of the changes to the water and wastewater rate structure related to apartments, the City Council requested that a comprehensive cost of service and rate design study be performed to determine what future amendments may be needed in overall rate levels or rate design. The City’s rate consultant, NewGen Strategies & Solutions, will provide a status update on the Study and will specifically discuss recommended water and sewer rate levels specific to the upcoming fiscal year 2019-2020. The discussion will cover the calculated rate differentials between residential and multi-family customers, and provide
specific water and wastewater rates recommended for Council consideration.
Item 3B
Cost of Service for Water and WastewaterAs an outcome of the changes to the water and wastewater rate structure related to apartments, the City Council requested that a comprehensive cost of service and rate design study be performed to determine what future amendments may be needed in overall rate levels or rate design. The City’s rate consultant, NewGen Strategies & Solutions, will provide a status update on the Study and will specifically discuss recommended water and sewer rate levels specific to the upcoming fiscal year 2019-2020. The discussion will cover the calculated rate differentials between residential and multi-family customers, and provide
specific water and wastewater rates recommended for Council consideration.
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Item 3C - Preview of 2019-20 Proposed Budget
Staff will provide an overview of the City Manager's Proposed Budget for FY 2019-20. The FY 2019-20 Proposed Budget document will officially be presented to Council at the August 6, 2019 Regular Meeting.
Item 3C
Preview of 2019-20 Proposed BudgetStaff will provide an overview of the City Manager's Proposed Budget for FY 2019-20. The FY 2019-20 Proposed Budget document will officially be presented to Council at the August 6, 2019 Regular Meeting.
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Item 4 - Discuss Appointments to Boards and Commissions
Mayor Scott LeMay
Patrick Abell - TIF 3
Council Member Dylan Hedrick
Keith Engler - TIF 3
Mayor Pro Tem Robert John Smith
John McDonald - Board of Adjustment
Jim Hope - Unified Building Standards
Robert Kaaa - Environmental and Community Advisory Board
Vonda Tyson - Community Multicultural Commission
Lupita Torres - Garland Cultural Arts Commission
Trellas Gotcher - Library Board
Kenia Hudson-Ott - Parks and Recreation Board
Christopher Ott - Planning and Zoning Commission
Tony Torres - TIF 3 - Medical
Item 4
Discuss Appointments to Boards and CommissionsMayor Scott LeMay
Patrick Abell - TIF 3
Council Member Dylan Hedrick
Keith Engler - TIF 3
Mayor Pro Tem Robert John Smith
John McDonald - Board of Adjustment
Jim Hope - Unified Building Standards
Robert Kaaa - Environmental and Community Advisory Board
Vonda Tyson - Community Multicultural Commission
Lupita Torres - Garland Cultural Arts Commission
Trellas Gotcher - Library Board
Kenia Hudson-Ott - Parks and Recreation Board
Christopher Ott - Planning and Zoning Commission
Tony Torres - TIF 3 - Medical
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Item 5 - Announce Future Agenda Items
A member of the City Council, with a second by another member, or the Mayor alone, may ask that an item be placed on a future agenda of the City Council or a committee of the City Council. No substantive discussion of that item will take place at this time.
Item 5
Announce Future Agenda ItemsA member of the City Council, with a second by another member, or the Mayor alone, may ask that an item be placed on a future agenda of the City Council or a committee of the City Council. No substantive discussion of that item will take place at this time.
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Items 6 & 7 - Council will move into Executive Session
EXECUTIVE SESSION AGENDA
NOTICE: The City Council may recess from the open session and convene in a closed executive session if the discussion of any of the listed agenda items concerns one or more of the following matters:
1. Pursuant to Section 551.071, TEX. GOV'T CODE to discuss confidential attorney/client information relating to the effect of new state laws on the Garland Code of Ordinances and Garland Development Code; and
2. Pursuant to Section 551.072, TEX. GOV'T CODE to discuss the purchase, exchange, lease or value of real property located generally in the area of Firewheel Parkway and Castle Drive.
7. Adjourn
Items 6 & 7
Council will move into Executive SessionEXECUTIVE SESSION AGENDA
NOTICE: The City Council may recess from the open session and convene in a closed executive session if the discussion of any of the listed agenda items concerns one or more of the following matters:
1. Pursuant to Section 551.071, TEX. GOV'T CODE to discuss confidential attorney/client information relating to the effect of new state laws on the Garland Code of Ordinances and Garland Development Code; and
2. Pursuant to Section 551.072, TEX. GOV'T CODE to discuss the purchase, exchange, lease or value of real property located generally in the area of Firewheel Parkway and Castle Drive.
7. Adjourn
