Agenda

AGENDA

CITY COUNCIL WORK SESSION
City of Garland
Work Session Room, City Hall
William E. Dollar Municipal Building
200 North Fifth Street
Garland, Texas
January 14, 2019
6:00 p.m.

DEFINITIONS:

Written Briefing: Items that generally do not require a presentation or discussion by the staff or Council. On these items the staff is seeking direction from the Council or providing information in a written format.

Verbal Briefing: These items do not require written background information or are an update on items previously discussed by the Council.

Regular Item: These items generally require discussion between the Council and staff, boards, commissions, or consultants. These items are often accompanied by a formal presentation followed by discussion.

[Public comment will not be accepted during Work Session
unless Council determines otherwise.]

NOTICE: The City Council may recess from the open session and convene in a closed executive session if the discussion of any of the listed agenda items concerns one or more of the following matters:

(1) Pending/contemplated litigation, settlement offer(s), and matters concerning privileged and unprivileged client information deemed confidential by Rule 1.05 of the Texas Disciplinary Rules of Professional Conduct. Sec. 551.071, Tex. Gov't Code.

(2) The purchase, exchange, lease or value of real property, if the deliberation in an open meeting would have a detrimental effect on the position of the City in negotiations with a third person. Sec. 551.072, Tex. Gov't Code.

(3) A contract for a prospective gift or donation to the City, if the deliberation in an open meeting would have a detrimental effect on the position of the City in negotiations with a third person. Sec. 551.073, Tex. Gov't Code.

(4) Personnel matters involving the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear a complaint against an officer or employee. Sec. 551.074, Tex. Gov't Code.

(5) The deployment, or specific occasions for implementation of security personnel or devices. Sec. 551.076, Tex. Gov't Code.

(6) Discussions or deliberations regarding commercial or financial information that the City has received from a business prospect that the City seeks to have locate, stay, or expand in or near the territory of the City and with which the City is conducting economic development negotiations; or to deliberate the offer of a financial or other incentive to a business prospect of the sort described in this provision. Sec. 551.087, Tex. Gov't Code.

(7) Discussions, deliberations, votes, or other final action on matters related to the City’s competitive activity, including information that would, if disclosed, give advantage to competitors or prospective competitors and is reasonably related to one or more of the following categories of information:

generation unit specific and portfolio fixed and variable costs, including forecasts of those costs, capital improvement plans for generation units, and generation unit operating characteristics and outage scheduling;
bidding and pricing information for purchased power, generation and fuel, and Electric Reliability Council of Texas bids, prices, offers, and related services and strategies;
effective fuel and purchased power agreements and fuel transportation arrangements and contracts;
risk management information, contracts, and strategies, including fuel hedging and storage;
plans, studies, proposals, and analyses for system improvements, additions, or sales, other than transmission and distribution system improvements inside the service area for which the public power utility is the sole certificated retail provider; and
customer billing, contract, and usage information, electric power pricing information, system load characteristics, and electric power marketing analyses and strategies. Sec. 551.086; Tex. Gov't Code; Sec. 552.133, Tex. Gov’t Code]


1.		Consider the Consent Agenda A member of the City Council may ask for discussion or further information on an item posted as a consent agenda item on the next Regular Meeting of the City Council. The Council Member may also ask that an item on the posted consent agenda be pulled from the consent agenda and considered for a vote separate from consent agenda items on the regular agenda. All discussions or deliberations on this portion of the work session agenda are limited to posted agenda items and may not include a new or unposted subject matter.

2.		Written Briefing(s):

	a.	Strategic Project - Work Portfolio Plan Council is receiving a quarterly update on the Strategic Project Portfolio - Work Plan. There are currently 93 projects associated with the portfolio, and the Work Plan serves as a tool to provide Council with periodic updates on the status of each project.

	b.	2019-2020 Federal Grants for Community Development Block Grant (CDBG) Staff will provide the 2019-2020 Federal Grants Calendar for the Community Development Block Grant (CDBG), HOME Partnership Grant (HOME) and Emergency Solutions Grant (ESG) for Council review.

3.		Verbal Briefing(s):

	a.	2019 Proposed Capital Improvement Program Staff will provide an overview of the 2019 Proposed Capital Improvement Program (CIP), which will be formally presented by the City Manager at the January 15, 2019, Regular City Council Meeting.

	b.	Multi-Family Water/Wastewater Base Rate At the December 18, 2018 Regular Session, the City Council held a Public Hearing regarding proposed Water and Wastewater base rate increases for multi-family facilities. At that time, the Council directed staff to evaluate and present options regarding the proposed increases at the January 14, 2019 Work Session. Staff will have a brief presentation prior to Council discussion on the matter.

	c.	Consider an ordinance requiring sterilization of all dogs and cats At the November 5, 2018 City Council Work Session, Council directed staff to prepare a draft ordinance that would require sterilization of all dogs and cats in Garland. Staff developed the proposed ordinace which was endorsed by the Animal Services Advisory Committe during their December 7, 2018 meeting. The draft ordinance is presented for Council's review.

	d.	Administrative Services Committee Report Council Member Robert John Smith, chair of the Administrative Services Committee, will provide a committee report on the following items: Policy regarding the location of meetings of boards, commissions, and Council committees and the recording thereof Policy regarding videoconference participation in Council meetings by councilmembers Report on the City's C2W health program changes

	e.	2019 Proposed Bond Election Discussion Council will continue discussions related to a proposed 2019 Bond Program.

4.		Discuss Appointments to Boards and Commissions

		Mayor Lori Barnett Dodson Don Koerner - Parks and Recreation Board

5.		Announce Future Agenda Items A member of the City Council, with a second by another member, or the Mayor alone, may ask that an item be placed on a future agenda of the City Council or a committee of the City Council. No substantive discussion of that item will take place at this time.

6.		Adjourn

GARLAND POLICY REPORT

City Council Work Session Agenda		Work Session Item 2.a.
Meeting Date:	01/14/2019
Item Title:	Strategic Project Portfolio - Work Plan Quarterly Update
Submitted By:	Becky King, Managing Director
Strategic Focus Areas:	Growing Economic Base Commercially Thriving Downtown Well-Maintained City Infrastructure Enhanced Quality of Life through Amenities, Arts, and Events Safe Community Vibrant Neighborhoods and Commercial Centers Reliable, Cost Efficient Utility Services Customer-Focused City Services Sound Governance and Finances Future-Focused City Organization

ISSUE
Council is receiving a quarterly update on the Strategic Project Portfolio - Work Plan. There are currently 93 projects associated with the portfolio, and the Work Plan serves as a tool to provide Council with periodic updates on the status of each project. The January 2019 report shows the status of projects through the end of December 2018.
BACKGROUND
Council should keep the following in mind when reviewing the Work Plan: The Work Plan reports the status of projects within the Strategic Project Portfolio—not all projects underway within the organization. (It represents a fraction of the projects underway in the organization.) Council-Committee items are not included in the portfolio, until a project transitions to Staff for implementation.
CONSIDERATION
Council Members should direct questions about a specific project to the Executive Contact listed for the project. Upon request, a project-specific briefing can be scheduled for a future Work Session, providing the Executive Contact and/or Project Manager an opportunity to brief the Council in more detail on a specific project.

Attachments
Strategic Project Portfolio Work Plan Update December 2018

GARLAND CITY COUNCIL ITEM SUMMARY SHEET

City Council Work Session Agenda		Work Session Item 3.b.
Meeting Date:	01/14/2019
Item Title:	Multi-Family Water/Wastewater Base Rate
Submitted By:	Wes Kucera, Managing Director

Summary of Request/Problem
At the December 18, 2018 Regular Session, the City Council held a Public Hearing regarding proposed Water and Wastewater base rate increases for multi-family facilities. At that time, the Council directed staff to evaluate and present options regarding the proposed increases at the January 14, 2019 Work Session. Staff will have a brief presentation prior to Council discussion on the matter. A rate methodology change was introduced during the FY 2019 budget to align with TCEQ Rule 290.38 which defines each apartment unit as one connection to the system. This new methodology charged each apartment unit the $31.60 base rate used for single-family homes for water and sewer. This aligned the City’s rate structure with the TCEQ approach for setting water pressure minimums and other system standards based on each connection to the system. During the months of November and December 2018, two Work Session reviews and a public hearing were held to discuss this new rate methodology and its impact on apartments. While the need for a change in methodology was evident, a phased-in implementation was considered as an option. Staff was instructed by Council to explore other rate methodologies as well. As a result, staff developed an alternative base rate using various assumptions in an attempt to identify the cost difference of providing service to a single-family home versus an apartment. This resulted in a slightly lower base rate of $18.06 a month for Water and $6.04 for Sewer for a total base rate of $24.20 for apartments. Staff has label this a Cost of Service Base Rate.
Recommendation/Action Requested and Justification
1. Approve a phased-in rate of $11.52 for Water and $4.27 for Sewer beginning March 1, 2019, and implement the final rate adjustment in March 1, 2020 after a deeper level of analysis of system and rate class costs. 2. Approve a Cost of Service phased-in rate of $9.08 for Water and $3.02 for Sewer beginning March 1, 2019, and implement the final rate adjustment in March 1, 2020 after a deeper level level of analysis of system and rate class costs. 3. Other action as directed by the Council.

Attachments
Water Wastewater Apartment Rate PPT