City of Garland
Work Session Room, City Hall
William E. Dollar Municipal Building
200 North Fifth Street
Garland, Texas 
Monday, February 3, 2020
6:00 p.m.


Written Briefing: Items that generally do not require a presentation or discussion by the staff or Council. On these items the staff is seeking direction from the Council or providing information in a written format.

Verbal Briefing: These items do not require written background information or are an update on items previously discussed by the Council.





NOTICE: The City Council may recess from the open session and convene in a closed executive session if the discussion of any of the listed agenda items concerns one or more of the following matters:
(1) Pending/contemplated litigation, settlement offer(s), and matters concerning privileged and unprivileged client information deemed confidential by Rule 1.05 of the Texas Disciplinary Rules of Professional Conduct.  Sec. 551.071, Tex. Gov't Code.

(2)  The purchase, exchange, lease or value of real property, if the deliberation in an open meeting would have a detrimental effect on the position of the City in negotiations with a third person.  Sec. 551.072, Tex. Gov't Code.

(3)  A contract for a prospective gift or donation to the City, if the deliberation in an open meeting would have a detrimental effect on the position of the City in negotiations with a third person. Sec. 551.073, Tex. Gov't Code.

(4)  Personnel matters involving the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear a complaint against an officer or employee.  Sec. 551.074, Tex. Gov't Code.

(5)  The deployment, or specific occasions for implementation of security personnel or devices. Sec.  551.076, Tex. Gov't Code.

(6) Discussions or deliberations regarding commercial or financial information that the City has received from a business prospect that the City seeks to have locate, stay, or expand in or near the territory of the City and with which the City is conducting economic development negotiations; or to deliberate the offer of a financial or other incentive to a business prospect of the sort described in this provision. Sec. 551.087, Tex. Gov't Code.
(7) Discussions, deliberations, votes, or other final action on matters related to the City’s competitive activity, including information that would, if disclosed, give advantage to competitors or prospective competitors and is reasonably related to one or more of the following categories of information:
  • generation unit specific and portfolio fixed and variable costs, including forecasts of those costs, capital improvement plans for generation units, and generation unit operating characteristics and outage scheduling;
  • bidding and pricing information for purchased power, generation and fuel, and Electric Reliability Council of Texas bids, prices, offers, and related services and strategies;
  • effective fuel and purchased power agreements and fuel transportation arrangements and contracts;
  • risk management information, contracts, and strategies, including fuel hedging and storage;
  • plans, studies, proposals, and analyses for system improvements, additions, or sales, other than transmission and distribution system improvements inside the service area for which the public power utility is the sole certificated retail provider; and
  • customer billing, contract, and usage information, electric power pricing information, system load characteristics, and electric power marketing analyses and strategies.  Sec. 551.086;  Tex. Gov't Code; Sec. 552.133, Tex. Gov’t Code]
1. Public Comments on Work Session Items

Persons who desire to address the City Council on any item on the Work Session agenda are allowed three minutes to speak. Speakers are taken only at the beginning of the meeting, other than invited testimony.

Speakers are grouped by Work Session item and will be taken in the order of the Work Session agenda. Speakers must submit to the City Secretary a completed speaker’s card before the beginning of the meeting. Speaker cards will not be accepted after the Mayor calls the meeting to order. Speaker cards are available in the lobby, at the visitor’s side of the Work Session Room, and from members of staff.

Speakers are limited to addressing items on the Work Session agenda – any item relating to a Regular Session agenda item should be addressed at the Regular Session and any item not on an agenda may be addressed during the open microphone at the end of the Regular Session. 
2. Consider the Consent Agenda

A member of the City Council may ask for discussion or further information on an item posted as a consent agenda item on the next Regular Meeting of the City Council. The Council Member may also ask that an item on the posted consent agenda be pulled from the consent agenda and considered for a vote separate from consent agenda items on the regular agenda.  All discussions or deliberations on this portion of the work session agenda are limited to posted agenda items and may not include a new or unposted subject matter.   
3. Written Briefings:  
a.   Investment Portfolio Summary

Staff presents the Portfolio Summary report to Council each quarter.  The report is in compliance with the requirements of the Public Funds Investment Act.  Management of the City's portfolios is conducted in accordance with the City Council Financial Policy, Statement of Investment Strategy and Investment Policy.  Staff has submitted an updated Statement of Investment Strategy and Investment Policy for Council review and approval.  The December 31, 2019, Portfolio Summary presented does not take into account any of the suggested changes to these Statements.
b.   2020-2021 Federal Grants Calendar

Council is requested to approve the 2020-2021 Federal Grants Calendar for the Community Development Block Grant (CDBG), HOME Partnership Grant (HOME) and Emergency Solutions Grant (ESG). 
c.   Annual Adoption of Council Policies

Council is requested to approve the proposed changes to the 2020 Council Policies.  Unless otherwise directed by Council, this item will be scheduled for formal consideration at the February 18, 2020 Regular Meeting. 
d.   North Texas (Dallas) Internet Crimes Against Children (ICAC) Task Force Interlocal Agreement

Council is requested to consider whether to enter into an interlocal agreement with the City of Dallas regarding the North Texas (Dallas) Internet Crimes Against Children (ICAC) Task Force and accept grant funding in the amount of $16,000.
e.   Proposed Changes to City Council Investment Policy and Strategy 

The Texas Public Funds Investment Act (PFIA)requires governmental entities, including cities, to review the entities' investment policies and strategies annually and to provide a record of such review. In Garland, we do so through the yearly adoption of the Council Policies, of which the City's investment policy and strategy are a part. (See Article II, Division 3 of the Council Policies).  Council is requested to approve the changes to the Council Investment Policy and Strategy. 
4. Verbal Briefings:  
a.   Consider Adoption of a "Party House" Ordinance 

At the request of Council Member David Gibbons, seconded by Council Member Jim Bookhout, Council is requested to address the issue of "party houses." 
b.   Transportation Quarterly Update

The Director of Transportation will present the quarterly update to Council on strategic transportation projects in Garland. 
c.   May 2 General Election Ordinance - Use of Hollabaugh Park for a Library Facility

Council is requested to discuss and deliberate a draft ordinance ordering a general election for the City of Garland to be held on May 2, 2020 for the purpose of electing one Council Member each to respectively represent Districts 1, 2, 4 and 5; ordering a general election for the purpose of submitting to the qualified voters of the City, for adoption or rejection, a proposition authorizing the construction and use of a library facility within a portion of public property designated as parkland, commonly known as Hollabaugh Park; providing for a run-off election if needed; and providing for other matters relating to the conduct of the election.  While Council will deliberate the election ordinance, the briefing will focus on Staff's recommendation to relocate the West Creek Branch Library at Hollabaugh Park.  
d.   Preview of 2020 Proposed CIP

Staff will provide an overview of the 2020 Proposed Capital Improvement Program (CIP), which will be formally presented by the City Manager at the February 4, 2020 Regular City Council Meeting.
5. Announce Future Agenda Items

A member of the City Council, with a second by another member, or the Mayor alone, may ask that an item be placed on a future agenda of the City Council or a committee of the City Council. No substantive discussion of that item will take place at this time.
6. Council will move into Executive Session  


NOTICE: The City Council may recess from the open session and convene in a closed executive session if the discussion of any of the listed agenda items concerns one or more of the following matters:

The City Council will adjourn into executive session pursuant to Section 551.074 of the Texas Government Code (relating to personnel) to conduct the annual review of the City Auditor, the City Attorney, and the City Manager.  
7. Adjourn