Printed Agenda

AGENDA

CITY COUNCIL WORK SESSION
City of Garland
Duckworth Building, Goldie Locke Room
217 North Fifth Street
Garland, Texas
August 15, 2016
6:00 p.m.

DEFINITIONS:

Written Briefing: Items that generally do not require a presentation or discussion by the staff or Council. On these items the staff is seeking direction from the Council or providing information in a written format.

Verbal Briefing: These items do not require written background information or are an update on items previously discussed by the Council.

Regular Item: These items generally require discussion between the Council and staff, boards, commissions, or consultants. These items are often accompanied by a formal presentation followed by discussion.

[Public comment will not be accepted during Work Session
unless Council determines otherwise.]

NOTICE: The City Council may recess from the open session and convene in a closed executive session if the discussion of any of the listed agenda items concerns one or more of the following matters:

(1) Pending/contemplated litigation, settlement offer(s), and matters concerning privileged and unprivileged client information deemed confidential by Rule 1.05 of the Texas Disciplinary Rules of Professional Conduct. Sec. 551.071, Tex. Gov't Code.

(2) The purchase, exchange, lease or value of real property, if the deliberation in an open meeting would have a detrimental effect on the position of the City in negotiations with a third person. Sec. 551.072, Tex. Gov't Code.

(3) A contract for a prospective gift or donation to the City, if the deliberation in an open meeting would have a detrimental effect on the position of the City in negotiations with a third person. Sec. 551.073, Tex. Gov't Code.

(4) Personnel matters involving the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear a complaint against an officer or employee. Sec. 551.074, Tex. Gov't Code.

(5) The deployment, or specific occasions for implementation of security personnel or devices. Sec. 551.076, Tex. Gov't Code.

(6) Discussions or deliberations regarding commercial or financial information that the City has received from a business prospect that the City seeks to have locate, stay, or expand in or near the territory of the City and with which the City is conducting economic development negotiations; or to deliberate the offer of a financial or other incentive to a business prospect of the sort described in this provision. Sec. 551.087, Tex. Gov't Code.

(7) Discussions, deliberations, votes, or other final action on matters related to the City’s competitive activity, including information that would, if disclosed, give advantage to competitors or prospective competitors and is reasonably related to one or more of the following categories of information:

generation unit specific and portfolio fixed and variable costs, including forecasts of those costs, capital improvement plans for generation units, and generation unit operating characteristics and outage scheduling;
bidding and pricing information for purchased power, generation and fuel, and Electric Reliability Council of Texas bids, prices, offers, and related services and strategies;
effective fuel and purchased power agreements and fuel transportation arrangements and contracts;
risk management information, contracts, and strategies, including fuel hedging and storage;
plans, studies, proposals, and analyses for system improvements, additions, or sales, other than transmission and distribution system improvements inside the service area for which the public power utility is the sole certificated retail provider; and
customer billing, contract, and usage information, electric power pricing information, system load characteristics, and electric power marketing analyses and strategies. Sec. 551.086; Tex. Gov't Code; Sec. 552.133, Tex. Gov’t Code]


1.			Written Briefings:

	a.		IH-30 Corridor Catalyst Area Revitalization Plan Council is requested to consider a contract with Freese and Nichols, Inc. for consulting services for the IH-30 Corridor Catalyst Area Revitalization Plan. Unless otherwise directed by Council, this item will be scheduled for formal consideration at the August 16, 2016 Regular Meeting.

	b.		Issuance of Tax Notes Council is requested to consider approving an ordinance authorizing the issuance of tax notes of approximately $7,350,000 to provide funding for street improvements plus issuance costs. Unless otherwise directed by Council, this item will be scheduled for formal consideration at the September 6, 2016 Regular Meeting.

	c.		Consider Assistance Request for Nonprofit Special Event City Council Policy OPNS-29, Special Event Policies and Guidelines, states that the City Manager or his designee is authorized to consider and approve requests from nonprofit organizations for in-kind City services that meet the policy requirements in amounts up to $5,000, within available budgeted funds. The Noon Exchange Club of Garland has requested the waiving of expenditures for City services in the amount of $9,965 for the Labor Day parade through Downtown Garland on Monday, September 5, 2016. Because the request for City services is over $5,000, Council approval is requested. Unless otherwise directed by Council, Staff will proceed with the proposed assistance for the Special Event.

	d.		Investment Policy and Strategy The Public Funds Investment Act (Chapter 2256, Tx. Govt. Code) (PFIA) requires an annual review of the City’s written Investment Policy, Investment Strategy and approved broker list. By Council Policy, amendments to City Council Policy FIN-05, Statement of Investment Strategy and FIN-06, Statement of Investment Policy require Council’s approval. Staff is requesting no amendments to Council Policy FIN-06 and is requesting no amendments to Council Policy FIN-05. Unless otherwise directed by Council, this item will be scheduled for formal consideration at the September 6, 2016 Regular Meeting.

2.			Verbal Briefings:

	a.		Interlocal Agreement with City of Georgetown The City of Garland is seeking consulting services to provide assistance in requirements development, assessment, evaluation and implementation planning of a potential Customer Information System (CIS). The City has interviewed consulting firms and determined that Westin Engineering, Inc. has the expertise and personnel to best lead this process. Unless otherwise directed by Council, this item will be scheduled for formal consideration at the September 6, 2016 Regular Meeting.

	b.		Transportation Update Staff will provide an update of the activity of the previous month regarding major transportation initiatives.

3.			Discuss Appointments to Boards and Commissions

			Council Member David Gibbons Scott Roberts - Plan Commission Julius Irozuru - Library Board Jaques "Jack" Loraine - Senior Citizens Advisory Committee Harlan Seagren - Cultural Arts Commission Ed Seghers - Parks and Recreation Board Barbara Powers - Citizens Environmental and Neighborhood Advisory Committee Cheryl Hagan - Community Multicultural Commission Nicholas Oliver - Property Standards Board John Young - Board of Adjustment Aaron Miller - Building and Fire Codes Board

			Council Member Anita Goebel Sharon Carstens - Parks and Recreation Board LeAnn Hampton - Community Multicultural Commission Dwight Nichols - Plumbing and Mechanical Code Board Claudia Porras - Cultural Arts Commission Wayne Wilmany - Senior Citizens Advisory Committee Rodney Blount - Property Standards Board Patricia Boone - Library Board Arlene Beasley - Board of Adjustment Louis Moore - Plan Commission

			Council Member BJ Williams David Perry - Property Standards Board Blanca Sanchez - Cultural Arts Commission Shibu Samuel - Community Multicultural Commission Weldon Bradley - Building & Fire Codes Board Jim Bookhout - Board of Adjustment Gwendolyn Daniels - Senior Citizens Advisory Committee Katherine Creech - Citizens Environmental and Neighborhood Advisory Committee Larry Daniels - Plumbing and Mechanical Codes Board James Hall, Jr. - Plumbing and Mechanical Codes Boards Corsharra Jackson - Library Board John O'Hara - Plan Commission Michael Pendleton - Parks and Recreation Board

			Council Member Rich Aubin Guy Hull, II - Board of Adjustment Kenneth Puckett - Building and Fire Codes Board Betty Roberts - Citizens Environmental and Neighborhood Advisory Committee Donna Nelson - Community Multicultural Commission Howard Gay - Cultural Arts Commission Edwina Garner - Library Board Margaret Lucht - Parks and Recreation Board Truett Welborn - Plan Commission Noelia Garcia - Property Standards Board Gail Belton - Senior Citizens Advisory Commission

4.			Consider the Consent Agenda A member of the City Council may ask that an item on the consent agenda for the next regular meeting be pulled from the consent agenda and considered separate from the other consent agenda items. No substantive discussion of that item will take place at this time.

5.			Announce Future Agenda Items A member of the City Council, with a second by another member, or the Mayor alone, may ask that an item be placed on a future agenda of the City Council or a committee of the City Council. No substantive discussion of that item will take place at this time.

6.			Council will move into Executive Session

			EXECUTIVE SESSION AGENDA NOTICE: The City Council may recess from the open session and convene in a closed executive session if the discussion of any of the listed agenda items concerns one or more of the following matters:

	1.		The City Council will adjourn into executive session under Sec. 551.071, TEX. GOV'T CODE and Sec. 551.087, TEX. GOV'T CODE to discuss the creation of a public improvement district under Chapter 372, TEX. LOCAL GOV'T CODE or the provision of other forms of economic development incentives relating to the development and construction of a residential subdivision on approximately 100 acres of land located generally at the southwestern intersection of Buckingham Road and Shiloh Road in Garland, Texas.

		a.	Discussions or deliberations regarding commercial or financial information that the City has received from a business prospect that the City seeks to have locate, stay, or expand in or near the territory of the City and with which the City is conducting economic development negotiations; or to deliberate the offer of a financial or other incentive to a business prospect of the sort described in this provision. Sec. 551.087, TEX. GOV'T CODE.

		b.	Pending/contemplated litigation, settlement offer(s), and matters concerning privileged and unprivileged client information deemed confidential by Rule 1.05 of the Texas Disciplinary Rules of Professional Conduct. Sec. 551.071, TEX. GOV'T CODE.



7.			Adjourn