City of Garland
Work Session Room, City Hall
William E. Dollar Municipal Building
200 North Fifth Street
Garland, Texas 
Monday, August 19, 2019
6:00 p.m.


Written Briefing: Items that generally do not require a presentation or discussion by the staff or Council. On these items the staff is seeking direction from the Council or providing information in a written format.

Verbal Briefing: These items do not require written background information or are an update on items previously discussed by the Council.


[Public comment will not be accepted during Work Session
unless Council determines otherwise.]




NOTICE: The City Council may recess from the open session and convene in a closed executive session if the discussion of any of the listed agenda items concerns one or more of the following matters:
(1) Pending/contemplated litigation, settlement offer(s), and matters concerning privileged and unprivileged client information deemed confidential by Rule 1.05 of the Texas Disciplinary Rules of Professional Conduct.  Sec. 551.071, Tex. Gov't Code.

(2)  The purchase, exchange, lease or value of real property, if the deliberation in an open meeting would have a detrimental effect on the position of the City in negotiations with a third person.  Sec. 551.072, Tex. Gov't Code.

(3)  A contract for a prospective gift or donation to the City, if the deliberation in an open meeting would have a detrimental effect on the position of the City in negotiations with a third person. Sec. 551.073, Tex. Gov't Code.

(4)  Personnel matters involving the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear a complaint against an officer or employee.  Sec. 551.074, Tex. Gov't Code.

(5)  The deployment, or specific occasions for implementation of security personnel or devices. Sec.  551.076, Tex. Gov't Code.

(6) Discussions or deliberations regarding commercial or financial information that the City has received from a business prospect that the City seeks to have locate, stay, or expand in or near the territory of the City and with which the City is conducting economic development negotiations; or to deliberate the offer of a financial or other incentive to a business prospect of the sort described in this provision. Sec. 551.087, Tex. Gov't Code.
(7) Discussions, deliberations, votes, or other final action on matters related to the City’s competitive activity, including information that would, if disclosed, give advantage to competitors or prospective competitors and is reasonably related to one or more of the following categories of information:
  • generation unit specific and portfolio fixed and variable costs, including forecasts of those costs, capital improvement plans for generation units, and generation unit operating characteristics and outage scheduling;
  • bidding and pricing information for purchased power, generation and fuel, and Electric Reliability Council of Texas bids, prices, offers, and related services and strategies;
  • effective fuel and purchased power agreements and fuel transportation arrangements and contracts;
  • risk management information, contracts, and strategies, including fuel hedging and storage;
  • plans, studies, proposals, and analyses for system improvements, additions, or sales, other than transmission and distribution system improvements inside the service area for which the public power utility is the sole certificated retail provider; and
  • customer billing, contract, and usage information, electric power pricing information, system load characteristics, and electric power marketing analyses and strategies.  Sec. 551.086;  Tex. Gov't Code; Sec. 552.133, Tex. Gov’t Code]
1. Consider the Consent Agenda

A member of the City Council may ask for discussion or further information on an item posted as a consent agenda item on the next Regular Meeting of the City Council. The Council Member may also ask that an item on the posted consent agenda be pulled from the consent agenda and considered for a vote separate from consent agenda items on the regular agenda.  All discussions or deliberations on this portion of the work session agenda are limited to posted agenda items and may not include a new or unposted subject matter.   
2. Written Briefings:  
a.   Consider Assistance Request for Nonprofit Special Event 2019 Labor Day Parade and Car Show by the Noon Exchange Club of Garland

The Noon Exchange Club of Garland has requested the City Council to consider waiving expenditures for city services required for their event, Labor Day Parade and Car Show in Downtown Garland on Monday, September 2, 2019. The City Council Policy on Special Events states that requests from nonprofit organizations for donated services in excess of $5,000 be brought to the City Council for consideration.  Unless otherwise directed by Council, staff will proceed with the proposed assistance for the Special Event.  
b.   Tax Roll Amendment

Council is requested to consider an ordinance to amend the tax roll by $96,077.80.  Unless otherwise directed by Council, this item will be scheduled for formal consideration at the September 3, 2019 Regular Meeting. 
c.   Bio-Tel Interlocal Agreement

Council is requested to consider authorizing the City Manager to execute the second amendment to the Interlocal Agreement for Medical Direction Services between the City of Garland and Parkland extending the original agreement for a two-year period.  Unless otherwise directed by Council, this item will be scheduled for formal consideration at the September 3, 2019 Regular Meeting. 
d.   2019 Edward Byrne Memorial Justice Assistance Grant (JAG)

Council is requested to approve submission of the application to the Bureau of Justice Assistance.  Unless otherwise directed by Council, this item will be scheduled for formal consideration at the September 3, 2019 Regular Meeting. 
3. Verbal Briefings:  
a.   Interviews for Garland Housing Finance Corporation Board

The Garland Housing Finance Corporation notified the City that Hector Cardenas' term of office as a Garland Housing Finance Corporation Board Member expires August 31, 2019.  Information was posted on the City's website for 21 days regarding the qualifications of the Garland Housing Finance Corporation in order to provide an opportunity for citizens to apply for the position.  A letter of interest was received from Hector Cardenas, Brian Parker, Carlos Porras and Genai Walker-Macklin.  Council is scheduled to formally appoint a representative to the Garland Housing Finance Corporation Board of Directors at the August 20, 2019 Regular Meeting.
b.   Homeless Task Group Initiative

The Police Department will brief Council on the creation of a multi-department homeless task group. 
c.   Public Safety Committee Update

Robert Vera, Chair of the Public Safety Committee, will provide a committee report on the following items:
  • Information and a proposed ordinance regarding the use and possession of shopping carts away from retail establishments and in public rights-of way 
d.   Sex Offender Ordinance 

The Police Department will present data regarding registered sex offenders living in Garland and the option to adopt an ordinance placing residency restrictions around areas where children commonly gather.  
e.   Administrative Services Committee Update

Robert John Smith, Chair of the Administrative Services Committee, will provide a committee report on the following items:
  • Review finalized council policy language for meeting posting and notice of potential quorums
  • Legislative Lobbying - Review of budget and website templates for internal/external costs of lobbying
  • Discuss council policy for managing sensitive information
f.   Senate Bill 944 Discussion on Data Retention Policies 

Staff will brief Council on Senate Bill 944, including its  impact on current City policies related to the retention of data and correspondence of public officials, and discuss options for future policy changes.
g.   Budget Discussions

Continue Council discussions on the 2019-20 Budget. 
4. Discuss Appointments to Boards and Commissions  
  Mayor Scott LeMay
  • John Kaiwi - Board of Adjustment
  • Ken Risser - Environmental and Community Advisory Board
  • Jennifer Nguyen - Community Multicultural Commission
  • Genai Walker-Macklin - Community Multicultural Commission
  • Charles Pickitt - Community Multicultural Commission
  • Joann Traylor - Garland Cultural Arts
  • Don Koerner - Parks and Recreation Board
  • Wayne Dalton - Plan Commission 
  • David Perry - Property Standards Board
  • Allan Stafford - Downtown TIF
  • Bettye Haynes - Library Board
  • Shirley Robnett - Senior Citizens Advisory Board
  • Elvia Flores - Community Multicultural Commission 
  • Bashir Ashimi - Community Multicultural Commission
  • Mark Tyler - Unified Building Standards
  • Morgan Jones - TIF South 
  Council Member Jerry Nickerson
  • Wesley Johnson - Board of Adjustment
  • Jerry DeFeo - Senior Citizens Advisory Board 
  Deputy Mayor Pro Tem Robert Vera
  • David Morehead - Parks and Recreation 
  • Christina Smith - Property Standards Board
  • Douglas Williams - Plan Commission
  • Bruce Astin - Board of Adjustment
  • Caleb Ernst - Environmental and Community Advisory Committee
  • Craig Wright - Cultural Arts
  • Dorothy McAllister - Library Board
  • Hazel Blanton - Senior Citizens Advisory Board
  • Carlos Porras - TIF Downtown
  • Jack "Rick" Wyatt Jr. - Unified Building Standards Board
  Council Member Dylan Hedrick
  • Andrew Castillo - Community Multicultural Commission
  • Karla Pajot - Garland Cultural Arts
  • Reba Collins - Environmental & Community Advisory Board 
  • Terri Chepregi - Library Board 
  • David Parrish - Parks & Recreation Board
  • Martha Melaku - Property Standards Board
  • Charlotte Piercy - Senior Citizens Advisory Board 
  Mayor Pro Tem Robert John Smith
  • Joseph Schroeder - TIF Downtown 
5. Announce Future Agenda Items

A member of the City Council, with a second by another member, or the Mayor alone, may ask that an item be placed on a future agenda of the City Council or a committee of the City Council. No substantive discussion of that item will take place at this time.
6. Adjourn